Scottish Hockey AGM 2026 Key Dates and Actions

The Annual General Meeting (AGM) of the Scottish Hockey Union Limited will take place on Monday 15 June 2026.

To help clubs prepare, please note the following key actions and deadlines:

 

What clubs need to do

Timeline

Support / Link

Update your club’s Trustee details on Sport:80 to make sure your voting representatives are correct.

By 5pm on 4th May

If you need help updating Sport:80, contact Scottish Hockey and a member of staff can assist.

If your club wish to submit a statutory resolution (under the Articles and Company Law). This must have support from at least six clubs.

By 5pm, Friday 29th May

Send resolutions to [email protected]. Contact Scottish Hockey if you need guidance.

If your trustee cannot attend the AGM appoint and submit a proxy form. You may nominate the Chair of the meeting by submitting your form to Scottish Hockey or another representative to vote on your club’s behalf.

By 5pm Thursday 11th June (two business days before the AGM to Lloyd Sammeroff)

Complete the proxy form here and email it to [email protected]

Any trustees can attend the meeting, however only one trustee per club will be entitled to vote (if applicable) at the meeting.

On Monday 11th May Scottish Hockey directors will host a pre AGM meeting for all clubs to present the 2025 annual accounts. The accounts will be presented by Mike Burnett (Finance Director) supported by Derek Keir (CEO) and Lloyd Sammeroff (Senior Finance Officer). The meeting will be Chaired by Scottish Hockey Chair (Neil Francis) with the opportunity to answer questions. The link for  meeting will be sent to all trustees. If you wish to attend please contact [email protected] 

VOTING RIGHTS

In accordance with article 32.2, a person is able to exercise their right to vote where:

    1. the person is able to vote during the meeting; and

    2. the person’s vote can be taken into account at the same time as all other persons at the meeting

AGM AGENDA

  1. Welcome, introductions and apologies.

  2. To approve the minutes – Draft Minutes AGM 10.06.25 – to be ratified at 2026 AGM

  3. To receive the annual report – Details of which can be found here

  4. To receive the Accounts for the year ended 31st December 2025.

  5. Approve the re-appointment of non executive Directors as selected by the board Nominations Committee – no re-appointments are required in 2026

  6. Approve the appointment of non executive Director(s) as selected by the board Nominations Committee – Vishal Marwaha.  Information about Vishal can be viewed here

  7. Appointment of the Vice President – Role description can be viewed here

  8. To approve the appointment of S&W group as our auditors. Details on this can be viewed here

  9. To approve the membership fees – No changes proposed in 2026/27

  10. Questions from the membership / Any other business

    1. Discipline Rules 2026/27 – to appoint Discipline Officer 

For further information or enquires, please contact us [email protected]

TRUSTEE GUIDE

The role of a Trustee is to act as a representative on behalf of a member club. Scottish Hockey’s Articles of Association permits up to three named Trustees for each member club. Trustees fulfil the legal requirement that states that members of a company must be persons. In this instance, a Trustee is the member of Scottish Hockey acting on behalf of their club. Any club can apply for membership of Scottish Hockey, including the registration of Trustees. Applications to register a Trustee will be accepted if the Board of Directors is satisfied that the person is acting as Trustee in support of Scottish Hockey’s objectives, and has an acceptable Club Constitution. Trustees are the only members who have voting rights at Scottish Hockey’s AGM and EGM (if required). Where two or three Trustees for one member club have been confirmed, the most senior [“number one”] Trustee will carry the vote for that member club. Each member club is eligible to one vote only.

 

Your club’s current list of Trustees can be viewed on our membership system Sport 80. An up to date report of all current club Trustees will be taken from Sport 80 prior to the AGM for voting purposes.

 

VOTING RIGHTS

Per article 32.3, the Directors may make whatever arrangements they consider appropriate to enable those attending a general meeting to exercise their rights to speak or vote.

Accordingly, the Directors have put in place the following measures in relation to the AGM:

In accordance with article 32.1, each member is to have the right to communicate with all of those at the meeting any information or opinions which that person has on the business of the meeting.  This is facilitated by the Zoom platform.

In accordance with article 32.2, a person is able to exercise their right to vote where:

1. the person is able to vote during the meeting; and

2. the person’s vote can be taken into account at the same time as all other persons at the meeting